Quick Links for Marching Band Families

 Actions 

• Join the Band App Group for Marching Band – Students and parents/guardians
• Parents: Please volunteer through the webpage – Log in > Volunteer tab > “Volunteer Here”
• RSVP for Dessert Social (by July 5) (it will ask you to login first)

 Info 

• Parent Meeting Slide Deck (Spring Festival) – Helpful if you missed the meeting or need a refresher
• How We Communicate Flyer – Band App QRs included

Key Dates & Schedule

Fun stuff in pink

• Pre-camp for Percussion, Color Guard and Leadership
  • Wed-Thurs, July 9-11
  • 1-5pm
    
    

• Sunday, July 13
  Kickoff Dessert Social @ East Cobb Park, 6:30-8pm
  

  • Parents/Guardians: Upper Pavilion
  • Students: Lower Pavilion
  • Siblings are welcome to join, but please note that the upper pavilion playground will be closed for renovations
  • Bring chairs and drinks (water/Gatorade provided)
    
    
• July 14–18: Camp Week 1, 9am–5pm
• Mornings: Outdoor rehearsal
  Afternoons: Indoor sectionals + lunch (bring own)
• Wed, July 16: Pool Party @ Weatherstone
• Fri, July 18: Shaving Cream Spray Down
  
  
• July 21–25: Camp Week 2, 9am–9pm (Dinner provided)
• Mornings: Outdoor rehearsal
  Afternoons: Indoor sectionals + lunch (bring own)
  Evenings: Outdoor rehearsal + dinner
• Tues, July 22: Kona Ice at camp
• Wed, July 23: Talent Show @ PAC
• Fri, July 25: Band Family Dinner (5:30pm, you’re all invited!) + Parent Booster Meeting + Student Show
  
  
• July 29 through October:
  Tuesday & Thursday rehearsals, 4–7:30pm

Band Camp Drop-off/Pick-up Details

Location: Wheeler Performing Arts Center (PAC).

• Enter from the main drive. Follow signs to back lot.
• Once in the back lot, drive along the tree-line.
• Follow the one-way PAC road to get to the PAC.
• Wait along the sidewalk. Keep the right lane clear for moving traffic.
• Exit onto Holt Road.
• Important:
  Drive slowly, students and equipment are in the front and middle of the lot.

Families are welcome to watch rehearsals. You can park in the back lot along the trees.

Parent Volunteers Needed

Band Camp doesn’t happen without you. Running a program for nearly 100 students for 10+ hours a day requires an army of adult support—and we’ve got it all planned out, we just need hands.

What kind of help is needed?

• Rehearsal Chaperones - 3 different shifts during Camp!
• Providing Lunches for our Instructors (volunteers donate/bring meals)
• Serving Dinners to our students (volunteers serve food provided by the boosters)
• Coming Soon - Fall Rehearsal & Football Chaperones, Props Building, Competition Chaperones and so much more! 

How to sign up:

1. Go to wheelerbands.org
2. Log in and click the Volunteer tab
3. To see role descriptions, click Volunteer Opportunities
4. To sign up, click Volunteer Here, scroll, select your slot(s), check your name, and click Save at the bottom

Volunteering is fun, low pressure, and a great way to connect with other parents. Even just one shift helps a lot. If every family signs up once, we’re covered.

Questions? Contact Beth Warren, VP of Volunteerism: volunteerism@wheelerbands.org

Band Camp: What to Bring/Buy

Bring to Band Camp, daily Essentials:

• Lunch, ½ gallon water jug, snacks (Week 1 and 2)
• Dinner is provided during Week 2 (menus shared in advance)
• Instrument + supplies (reeds, valve oil, etc.)
• Close-toed athletic shoes
• Light, breathable clothing
• Hat, Frogg Towel, cooling gear
• Sunscreen / UPF clothing

Class Snack Contributions:

• Freshmen: Salty/savory snacks
• Sophomores: Sweet snacks
• Juniors: Gatorade mix (51 oz, no red)
• Seniors: Sidewalk chalk (large pack)
• Did you know we have an Amazon Wish List? Share with your friends and family! We’d especially love to be gifted new pop-up tents and wagons before Camp starts! 

To Buy:

• By July 14
  • Half-gallon water jug (part of uniform) Walmart has Igloo-brand jugs for $7. 
  • Snack/supply contributions (see above) 
• By July 25
  • Khaki shorts (for summer uniform)
• By August 15 (First Game)
  • Black crew socks (no ankle socks) 
  • Flip folder & lyre (instrument-specific; ask section leaders)

Band Camp Prep Tips

• Hydrate Early: Start no later the 4th of July. You need to prepare yourself. Drink electrolytes, not just water.
• Heat Acclimation: Get outside now (walk, swim) to adjust to the temps
• Rideshare: Use Band App chat to coordinate; Boosters cannot provide rides but the chat group has been very effective!

Final Showcase, Family Dinner & Parent Meeting

Friday, July 25 @ PAC
Celebrate your student’s progress!

• 5:30 Family Dinner
• 6:45 Booster Meeting in the PAC
• 7:30 Student Performance Preview 

Stay Connected

The BAND App is Essential. 

All updates—especially schedule changes—will be posted/chatted about in the BAND App. Please make sure all parents/guardians and students are in the 2025 Marching Band group.

QUESTIONS?

We’re here to help! Reach out via the BAND App or email the Boosters anytime. Let’s make this season unforgettable!

— Wheeler Band Boosters (boosters@wheelerbands.org)

Dine locally and fundraise for Band!

Want to help the Wheeler Band simply by dining locally? Set it and forget it! Fundraise while you enjoy any participating restaurant! More information https://www.wheelerbands.org/raiseright